The page covers situations where a student makes an official request for an exception to standard policy.

Course permission policies volition vary by unit of measurement.  However, possible form permission scenarios are:

  • If a student has prerequisite courses for a grade, only the system in not picking upwards those prerequisites.

  • If a student has completed the course at a community college, but has non yet submitted his/her transcript to ASU.

Class permission policies will vary by unit.  All the same, possible grade permission scenarios are:

  • If a educatee does not have a prerequisite needed to enroll in a form, but the instructor has provided approval for the student to enroll in the form

  • A course is full, only the instructor has provided permission for the student to enroll in the course

Go along in mind that course permission is different than form permission.  Course permission will allow the pupil to enroll in all sections being offered in that term; whereas, class permission will allow enrollment into one specific section.

Best Practices for Course Permission

  • Review the completed courses with the student to determine if he/she has met the prerequisite to have the course

  • If the educatee has not met the prerequisite, explain that he/she volition need to have the prerequisite before taking the course, or that he/she will need to find an alternative course

  • If the prerequisite displays on the student'south tape, but the student cannot enroll in the form, provide a grade permission override (insert hyperlink) and see if the student tin can now enroll in the class

  • If the prerequisite does non brandish on the student's ASU record, but he/she states that he/she completed the course at another institution, have the educatee pull upwardly his/her unofficial transcript (or email information technology to you lot if unable to do this) to show successful completion of the prerequisites and provide the override (insert hyperlink)

Best Practices for Class Permission

  • Ensure you accept proof of permission for the student to enroll in the grade

  • Note the section number, term, and instructor

  • If the override is a section total override, ensure adding a educatee volition not exceed the fire code number

  • Provide the Class Permissions override (insert link)

  • Ensure educatee can successfully enroll in the class

Providing Override for Class/Grade Permission

  1. Access Course or Course Permissions in PeopleSoft

  2. Enter the Term in which y'all want the override to be placed

  3. Enter the Subject for the grade (i.due east. MAT, PSY, ASB)

  4. Enter the Catalog Nbr for the course (i.due east. 251, 230, 100)

  1. Click Search

  2. If performing a Class Permissions Override, apply the arrows in the upper right corner of the screen to notice the specific Class No for the department that the pupil was given permission to enroll in

  3. In one case on the correct form, click on the Overrides two tab for prerequisite override (Override Time Disharmonize should never be used)

  1. Click a Plus Icon on the right-hand side if no blank box appears

  2. Enter the pupil ASU ID# in the blank box and press Enter

  3. The student name will populate; check for accuracy

  4. Click the checkbox in the "Override Requisites" cavalcade

  5. Click Relieve

  6. If needing to provide more than than ane override, you may click the Return to Search button to complete the process again

  7. Enter PS Notes

Typically, students are merely able to accept up to 18 credit hours per semester or 7 credits in each summer session. Students may petition to register for more credits in a given semester by submitting a Course Overload Petition.

When requesting a course overload, students should offset talk to their bookish advisor to confirm that the overload is necessary based on a thorough evaluation of their DARS to make up one's mind if the overload is even necessary.

Students should have a legitimate academic reason for making the request and exist able to depict in detail how they volition run into the demands of a heightened workload.

To exist considered for an overload, students must meet the following requirements:

  • Consummate a total term at ASU before the overload term

  • Be in practiced academic standing

  • Not be repeating a course during the overload term

  • Exist a degree-seeking student

  • Submit the class at least a week prior to the start of the session

The college typically expects students to meet the following cumulative GPA requirements. Nonetheless, nosotros have found that recent academic performance is the greatest predictor of success during an overload, then the student'due south last term should be given weight.

GPA Requirements:

Fall or Spring C:

19 hours = ii.5 or higher; twenty-21 hours = 3.0 or higher;

22 or more than hours= three.4 or higher

Autumn or Spring A/B:

10 hours = 3.0 or college; 11 or more hours= 3.4 or higher

Summer A/B:

8 hours = 3.0 or higher; 9 or more hours = 3.4 or higher

Session Credit Limits

The below table includes the normal credits for each session and term.  When determining the true total of an overload asking, keep in heed that some sessions are accelerated.  Generally, a course in Fall B volition move twice the pace of a course in Fall C.

Autumn/Spring Term Limits

Summertime Session Limits

Session C

(xv wk)

Session A/B

(7.five wk)

Combined

Full

Session A/B

(6 wk)

Session C

(8 wk)

Combined

Full

eighteen Credits

9 Credits

xviii Credits

7 Credits

ix Credits

fourteen Credits

Determining Overload Amount

When determining the true total of an overload request, go along in listen that some sessions are accelerated.  Generally, a course in Fall B will move twice the pace of a class in Fall C.  If reviewing a petition that includes 15 credits in Autumn/Spring C and six credits in Fall/Spring B, the students is really requesting an overload of 27 credits in Fall B.  Since the Autumn B credits move twice as fast, they are taking the equivalent of 12 credits during session B (fifteen + 6*ii = 27).  Students more often than not practice not have into account the bodily pace of the course and will often make the argument that, in this case, only 21 credits are being taken at any given time.  Overloads, nevertheless, should be viewed in terms of real time commitment, where the pace of the course matters.  When determining equivalencies, employ the following factoring table.

Session

Multiplier

Fall/Spring C

one

Autumn Jump A or B

ii

Summer A or B

2.5

Summertime C

two

Overload Blessing Criteria

Students will request an overload for a variety of reasons.  While each situation is unique, in that location are certain reasons that we approve in almost cases or almost e'er deny.  If you have any questions well-nigh a specific asking, contact Jeffrey Banner.

Reasons to Approve a Course Overload

  • Student is enrolled in credit-bearing extracurriculars (enquiry, ROTC, band) that the student would exercise either way

  • Pupil is enrolling in internship or thesis credit

  • Student is trying to graduate by a sure appointment and has a clear plan of how to accomplish that goal

  • Pupil needs to take boosted courses to meet professional person/graduate school prerequisites

Reasons to Deny a Course Overload

  • Student is repeating a course

  • Summertime: Pupil tin can still add a course in some other session (excluding C)

    • Also applies to online students during fall and spring terms

  • Student wants to enroll in far fewer hours in another term in club to study for a graduate archway examination (MCAT, LSAT, GRE) or whatsoever other reason

  • Belatedly Add together Scenario: Student wants to add a course but avert a W from dropping a course they no longer desire

Undergraduate Not-degree Students

  • Limited to 8 credit hours in fall, jump and the normal credit limits during summertime

  • They do not take the ability to request an overload

  • Tell non-degree undergraduates in that location is no way for them to request an overload

Graduate Students

  • Both not-degree and caste-seeking graduate students exercise not have a set credit limit, per Graduate Services policy

  • Degree-seeking students must gain permission from their academic unit

    • The overload can then exist entered by OSAP

  • OSAP volition automatically approve the asking for non-degree students, as they accept no bookish unit through which they can receive permission

Inbound an Overload

  • Access Educatee Services Center in PeopleSoft

  • Select Academics tab and correct term

  • Click Edit Term Data

  • Select Enrollment Limit tab

  • Cheque Override Unit of measurement Limits box

  • Enter # of hours approved - Relieve

A medical/empathetic withdrawal (MCW) tin can include many benefits for the student, both academic and fiscal.  When discussing with students, however, we should merely discuss the academic effects of the MCW (e.chiliad., the effect of grades changing to Ws).  Before reading farther, please review the medical/empathetic withdrawal website.

If a student brings upwards an unexpected medical or personal issue that prevented date in academic coursework, the counselor should do the following.

  • Inform the student that a procedure exists that can withdraw a student from courses under certain circumstances involving medical issues or extreme personal issues. Ask if this is something that the student would similar to explore.

  • Visit and review the medical/compassionate withdrawal website with the student and explicate the differences between medical and compassionate withdrawals, as well every bit the difference between complete and partial withdrawals.

  • Refer the student to OSAP if they take any outstanding questions, such as what documentation the student can include.

Submission Process

  • The student volition collect whatever documentation and submit information technology to OSAP.

  • OSAP will follow-up with the student if the submission is clearly missing documentation, but submissions may too exist denied for this reason.

  • The college will unremarkably communicate the determination to the educatee'due south ASU e-mail account within one to two weeks.

Complete vs. Partial MCW

Complete withdrawals are mostly more straightforward in that the student is claiming that an unforeseen circumstance affected their ability to keep in all of their courses.  For a fractional withdrawal, however, the educatee needs to clearly country why the situation afflicted some classes and non others.

Sometimes, the difference might be obvious, such as when a student breaks a leg near the end of a semester and cannot complete a dance class.  In a less obvious example, a student may have suffered a head injury that dumb memory.  In this case, passing math tests may be nearly impossible, even when the injury may not impact a educatee's ability to write papers.

Examples of times that we volition non consider a partial medical withdrawal is if some instructors are willing to piece of work with the student to make up work and others are not.  The decision is entirely based on the impact of the medical or compassionate situation, non the actions of instructors in response to that situation.

Academic renewal recalculates a student'southward GPA from the point of readmission but can potentially cause the student to lose credit.

Policy

This policy only applies to students who left the university with beneath a 2.0 cumulative GPA and accept been out of attendance for at least v years. Students must first follow The College readmission process in club to render in The College major.

To qualify for academic renewal, the educatee must exercise the following:

  • Complete at to the lowest degree 12 credits within iii fall/spring terms

  • Earn at least a 2.five cumulative GPA inside those 12 credits

While the university policy allows the college to specify which courses the student must accept to authorize for academic renewal, The Higher allows any coursework.

Process

If the pupil meets the above criteria, the student complete the academic renewal form with the assistance of OSAP. OSAP then frontward the form to the Registrar's Office for processing.

The educatee'south cumulative GPA will exist recalculated from the time readmission. For example, if a student had a 0.80 GPA before readmission simply a 3.5 GPA since, the student's new GPA will be 3.5.

Considerations

In this process, all other credit, including ASU credit, will be treated as transfer credit, and the student will only be immune to officially transfer threescore of these credits. If a student had 85 credits prior to readmission, 25 of those credits will be lost in the procedure.  Nosotros must inform the student of whatsoever potential loss of credit when discussing academic renewal.

On the other hand, some or all of the lost credit might exist excess credit and not affect the student's time to graduation.  Some students may consider the loss of a modest amount of credits as a fair trade for a higher GPA.

If a student hopes to graduate with honors, the credit requirement for consideration will restart from the time of readmission, along with the residency requirement.  This would simply get a concern if the educatee plans on transferring in other courses later on the betoken of readmission.

The student should likewise understand that while their GPA will be recalculated, the previous grades are non removed from their transcript. They will still be visible, for instance, when sending transcripts to apply for graduate schoolhouse. That school would decide based on their own policies whether the student'south undergraduate GPA should still include grades ignored via bookish renewal